batch blog posts

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Something I always struggle with as a blogger, and I’m sure many other bloggers do as well, is keeping up with a blogging schedule. We as bloggers need to put out good, quality blog posts on a regular basis. It becomes easier to keep up with when you can quickly batch your blog posts.

But how can you get faster at writing even one blog post, let alone multiple? Today, I am going to be peeling back the curtain and showing you how I write all of my blog posts, and how I can write multiple blog posts super quick!

It starts with batching your work.

Right now, I am trying to stay a month ahead in my blog post writing. It has been a goal of mine since before I started this blog. So, in order for me to do that, I want to write out 2 weeks of content at a time. Sounds crazy right?

Not if you break it down correctly.

Now first, before we even get into the writing portion, let’s take a look at the things you really have to have done before you even start.

1. Good time management skills

Blog post writing takes a while, no matter which way you look at it. So, when you’re trying to write 2 weeks of blog posts, you better have some time in your schedule.

Pick a day where you can just unplug from the rest of the world for a few hours. That way you can sit and write, relatively uninterrupted (because taking breaks are important). For example, it can be the same time every week, or if you have an ever-changing schedule like me, whatever day of the week you’ll have time for.

2. Decide how many posts you want to batch

So, like I said, ideally for me, I want to have a month’s work of blog posts written ahead of time. I post twice a week, Mondays and Fridays. Therefore, I have to batch 9 blog posts In one sitting, that’s a lot! My brain would really turn to mush.

So instead of writing 9 posts at once, I shoot for 2 weeks at a time. That’s 4 posts. It still seems like a lot, but it is more manageable, right? Don’t worry, this gets even easier.

3. Create a content calendar

I like to know what the next month or so of blog topics looks like. So, I sit down the month before and plan out all of my content. However, it’s very possible your plan could change, and that’s okay.

Figure out a relative topic for each time you want to post, and write it down. I find it easiest to do this in an excel spreadsheet. (My favorite app to use is Google Sheets!)

I tend to come up with most of my blog post ideas while I’m writing other posts, so make sure to write down any and all ideas you get! My notes app is my best friend for writing ideas on the go!

And remember, your content calendar is not set in stone. Think of it as a guide to go off of, but if you feel like changing it then go ahead!

As you can see, a lot goes into pre-planning. These are the background jobs that should be done to make actually writing the posts so much easier. Now let’s get to the blog post writing.


Check out my content calendar template on my shop here!

1. Start with an outline

I say “kinda” because we still aren’t really to the post writing just yet. Believe it or not, there is still more work on the back end of blog post writing!

So, we’ve decided we are going to write 4 posts. Take out your content calendar and see what you have planned out. If you like what you have planned, great! You can start outlining. If not, change your posts around.

If you’d like to go even more in-depth with my process of blog post writing, feel free to check out How to Write a High-Quality Blog Post!

Depending on what topic you are writing on, it may require research.

Go ahead and write an outline of points you’d like to hit. You probably remember writing an outline in English class. Yep, something you learned from high school is finally useful!

Think about what you want to talk about, questions you’d like to answer. It’s a great guideline to help you blast through the post. Once you’ve finished the first post outline, move to the next post. Do this for all the posts you want to write.

And remember this when writing your outlines;

-This will take the longest time out of the process

You are putting lots of research and thought into these posts, so don’t worry if this part takes some time. It will save you time in the long run!

-Don’t worry about spelling or grammar

To save yourself some time in this section, don’t worry about making complete sentences or spelling everything correctly.

Personally, what I do is hardly use the backspace button while I’m outlining. I speed-write (another thing I learned in English class!).

I have TONS and tons of spelling mistakes in my outline and first drafted posts. Remember, it doesn’t matter what it looks like just yet- no one but you is going to see it!

The point of this step is to get your ideas out of your head and onto paper. You’re going to be changing everything up anyway. Don’t worry about perfect and just write, write, write! Spell check comes later!

Now that you have all of your posts drafted, its time for the next step

2. Go back through your post

Now it’s time to actually write your blog posts. Once you have your research and ideas, its time to go through the jumbled mess of your brain dump and turn it into coherent thoughts!

Recommended: How to use Google Docs to Organize your Blog!

Take out things you don’t think you need (I often will take out whole sections and save it for another blog post, that’s totally okay!) and add what you think you will need.

This isn’t the final draft of your post, so you still don’t have to worry too much about grammar or spelling yet, but you can be a little more conscious about it than before.

After you’ve done that, feel free to go back and clean up your writing a little bit. It doesn’t need to be perfect just yet but you don’t want to switch gears too fast and move to another post.

Finish this post up a bit while the ideas are still fresh in your head. When you batch your blog posts, you don’t want to switch up too much.

Once your brain is on track and writing one post, you may come up with other ideas of what to write in the middle of editing. So make sure you get all your ideas out before moving on to the next post! That way you won’t forget anything!

Once you’ve done this part of the process, repeat with all other blog posts.

3. Format your blog posts

Now its time to format your blog posts and from them into your WordPress editor (Check out why I don’t draft my posts straight into WordPress here!).

On top of me not drafting my blog posts in WordPress first, I also don’t bother to format them very much in Google Docs. I do most of the formatting in WordPress because I find that formatting doesn’t transfer very well with the Gutenburg Editor that WordPress uses!

Copy and paste your first blog post into WordPress. Use the Yoast SEO plugin to optimize your blog post, and fix any mistakes you’ve made.

Add any headings you need, links to other blog posts of affiliate products and pretty much finalize your post. If you’re a perfectionist like me, it’d be a good idea to go through and proofread!

Repeat for all other blog posts.

4. Add Pictures and Tags

Now its time to add the final finishing touches onto your blog posts! This is usually the part of the process where I make all of the pins for a bunch of different posts. (Batching your pin making is another great way to save some time!)

Once all of the images are in, I add the tags, categories and meta descriptions for my post. Then I check one last time to make sure my post is SEO Optimized with the YOAST SEO plugin.

The very last step to batch your blog posts is to preview your posts. I like to do that so I can make sure all of the headings look nice and the pictures are formatted and sized correctly. I want to make sure my blog posts look pleasing to the eye and are formatted the way I think they are!

Do this for all other blog posts and you’re done!

Now guess what? You’ve just created a bunch of blog posts at a time!

Realistically, this could take some time to master. It’s a lot of work to do in one sitting, and sometimes I don’t even get it all done at once. And that’s okay!

Sometimes once I get through the research and the drafting, I’ve checked out for the afternoon. But, at the end of the day, at least I have a bunch of posts drafted and ready to be picked up at any point and time throughout the week! Just in case writer’s block hits, I can relax knowing the hard part is done!

Do you have any methods for quickly writing blog posts? What type of work do you try to batch? Let me know in the comments below!

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